Staff – Incoming

Casa del alumno

Please read this carefully

This page contains all the information required for making a exchange possible at the UPV, in case you have any question check the FAQs

You need to send to the OAI via email the following documents:

  • Estimate day of arrival
  • Copy of the Grant Agreement
  • Copy of the visa, in case that it is needed
  • Copy of the travel insurance
  • Copy of the Staff Mobility Agreement
  • Flight tickets

The scholarship and travel aid will be paid upon your arrival at the UPV. You must buy the flight ticket and book the hotel at your own convenience. The payment will be for the total amount of the scholarship, you do not need to justify real costs.

The Scholarship for staff covers:

  • 7 days (5 stay +2 travel) x 160€ = 1.120€
  • Travel aid according to distance. Consult your Erasmus+ Coordinator or the Erasmus+

Distance calculator: https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

We will send you the draft of the grant agreement before your travel. Please sign it and send us a scanned copy.

Once you arrive to Spain, we will be waiting for you at the international affairs office. You must bring the Grant Agreement and your boarding pass so we can sign and scan them. Once we have done this we will proceed to pay you the scholarship aand the travel aid.

During your stay at the UPV, you will be working according to the plan stated in the staff mobility agreement.

When your stay is ending you have to fulfill the EU online survey. Within the Program rules, it is mandatory to fill in and submit the survey. You will receive an email with the access link. Please review the spam folder in case of not receiving it.

You also have to send us the Final Report (you can download the template here) as a resume of your activities at the UPV. Upon arrival, we will facilitate you a template. After that we will deliver to you a certificate of stay wich you will need at your home institution. 

In case of not receiving the Final Report, the UE migth ask to refund the money.

At the end of the stay, a certificate of duration will be given to the participant specifying the dates of stay and the number of teaching hours (in case of teaching mobility), so that mobility is recognized in the home institution.

You need to send to the OAI via email the following documents:

  • Estimate day of arrival
  • Copy of the Grant Agreement
  • Copy of the visa, in case that it is needed
  • Copy of the travel insurance
  • Copy of the Staff Mobility Agreement
  • Flight tickets

The scholarship and travel aid will be paid upon your arrival at the UPV. You must buy the flight ticket and book the hotel at your own convenience. The payment will be for the total amount of the scholarship, you do not need to justify real costs.

The Scholarship for staff covers:

  • 7 days (5 stay +2 travel) x 160€ = 1.120€
  • Travel aid according to distance. Consult your Erasmus+ Coordinator or the Erasmus+

Distance calculator: https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

We will send you the draft of the grant agreement before your travel. Please sign it and send us a scanned copy.

Once you arrive to Spain, we will be waiting for you at the international affairs office. You must bring the Grant Agreement and your boarding pass so we can sign and scan them. Once we have done this we will proceed to pay you the scholarship aand the travel aid.

During your stay at the UPV, you will be working according to the plan stated in the staff mobility agreement.

When your stay is ending you have to fulfill the EU online survey. Within the Program rules, it is mandatory to fill in and submit the survey. You will receive an email with the access link. Please review the spam folder in case of not receiving it.

You also have to send us the Final Report (you can download the template here) as a resume of your activities at the UPV. Upon arrival, we will facilitate you a template. After that we will deliver to you a certificate of stay wich you will need at your home institution. 

In case of not receiving the Final Report, the UE migth ask to refund the money.

At the end of the stay, a certificate of duration will be given to the participant specifying the dates of stay and the number of teaching hours (in case of teaching mobility), so that mobility is recognized in the home institution.

Universitat Politècnica de València © 2020 · Tel. (+34) 96 387 90 00 · informacion@upv.es


This project has been funded with support from the European Commission.
This communication reflects the views only of the author. The Commission cannot be held responsible for any use which may be made of the information contained therein.

Erasmus+ Program