Students – Incoming

Casa del alumno

Please read this carefully

This page contains all the information required for making a exchange possible at the UPV, in case you have any question check the FAQs

Once you have been selected as an Erasmus KA107 student, you will receive an invitation letter. It will include information such as the amount of money you will be receiving for your scholarship and the subjects chosen by you in the AIRE platform along with its corresponding number of ECTS and academic hours. In addition, the invitation says that the UPV grants you assistance in finding suitable accommodation at the residence halls. This letter will be very useful for obtaining a visa. Do NOT throw it away!

After you received the invitation letter you will need to get a visa in the nearest Spanish consulate. Bear in mind that you need a student visa (D visa). Depending on the duration of your scholarship, you will have to apply for one type of visa or the other.

  • If you are going to be studying for one semester (between three and six months), you just have to apply only for the Long-Stay Visa D (more than 90 days).
  • If you are going to be studying for 1 year (more than six months) in Valencia, you will have to get the student visa D, which will be valid for 3 months. During this time, you will have to obtain the Residence Card for foreign students (TIE). TIE is valid for one academic year.

For most Spanish consulates, the invitation letter will be valid for the accreditation of economic means, study program, and accommodation documents. In some cases, the consulate doesn’t accept the invitation letter as a valid accommodation document, in that case, you may have to book a reservation at a hotel or hostel for the first week and present this booking as a proof of residence. If you have any doubts, check this page.

In some cases, the consulate asked for the Learning Agreement as a requirement for the visa. If it is your case, you need to contact with the school in which you are going to study and they will send you a scanned copy. If not, do not ask for it, you will sign this document once you arrive to the UPV.

You will also need a travel health insurance policy valid for the whole duration of stay and meets the following requirements:

  1. Healthcare that covers up to at least 50,000.00€ for accident or illness.
  2. Transportation or repatriation to your country of origin in case of illness or accident.
  3. Transportation or repatriation to your country of origin in the event of death, for an unlimited amount.
  4. The policy must be written in English or Spanish
  5. Must have an Attention service in Spain, with instructions about what you must do and where to go in case you need to contact the company.

*IF THE POLICY DOES NOT CONTAIN INFORMATION ON HOW INSURANCE CAN BE USED IN SPAIN, IT WILL NOT BE ADMITTED

The UPV has arranged a policy with the insurance company ONCAMPUS, which meets the minimum requirements demanded by our university. You can find information about the description of the coverage and contractual terms with the following link. If you hire another policy

Before coming to the UPV, the Learning Agreement must be signed by yourself and the authority of your home university. In case that the LA form of your home university is different from ours, you should use the one from your home university. This document will contain information about your academic activity during your stay at the UPV. The Learning Agreement is a guarantee that your home university will successfully accept all passed activities at the UPV.

You should check your email before your arrival to Valencia and during all the mobility, as we will send you important information about your scholarship. At the beginning of the semester you will receive information about the first official meeting at the international office of your faculty (find your faculty’s international office), where you solve all the academic questions, and at the International Affairs Office (OAI), where you solve all the organizational questions.

At the OAI we will need the following documents:

  1. Passport
  2. Visa
  3. Insurance
  4. Flight tickets (we only accept the boarding pass, NOT the booking)
  5. Certificate of incorporation. You can obtain this document at the International Office of your faculty on the very first day when you come to the UPV. This document is extremely important because it says when you have been accepted as a student at the UPV. This date is important to manage the payment of your scholarship (payment process explained below).
  6. Learning Agreement. The LA, already signed by you and by your home university, has to be signed by the responsible person of the international office of your faculty at the UPV. In the first two weeks of your academic stay, you can modify your LA. The change needs to be accepted and signed into a new LA by the UPV and your home university, otherwise, the change will not be possible. At the OAI we also need a copy of the LA.
  7. Bank account. To receive the payments you need a Spanish bank account. There are two banks on our campus: Santander and Bankia. Both banks will ask for your passport and/or NIE, telephone number in Spain and certificate of enrollment at UPV. Also, the bank Santander needs a rental contract or a census certificate too. Santander opens from Monday to Friday between 8:30 and 17:00, and Bankia from Monday to Friday between 8:15 and 14:15 and Thursday between 16:15 and 18:30.

When you submit all these documents, we will proceed with the Grant Agreement(Download it here). Please read it carefully, there you will find all the conditions of your scholarship. From the moment when you sign the Grant Agreement, we will need 2 or 3 weeks to pay the first part of the scholarship (70% of the scholarship and travel aid). The last 30% is paid at the end of your academic activity at UPV.

In the last week of each month, you will have to submit a monthly report at the OAI. You will have to describe briefly your activity at UPV during the month. It has to be signed by you and by the international office of your faculty in case if you are a bachelor or by your tutor in case if you are a master student.

A couple of weeks before you return home you will have to submit:

  • Last day of academic activity(exams, a meeting with a teacher, class,..)
  • Final Report(report on study program and professional benefits gained through studying at UPV)
  • Answer the EU survey that you will receive by email
  • Give us a copy of your return flight tickets or booking

All of these documents are necessary and without them will be impossible to proceed with the payment of the last 30% of the scholarship.

After that, you will get the last 30% of the scholarship. This amount will be calculated according to the number of days you have been studying at UPV (maximum 150 days = 4250€).

Also, we will give you a certificate of studying at UPV that can serve you in the future as an attachment to your CV.

On your return, you should consult the Transcript of Records from the AIRE platform. This certificate has an electronic signature that can be verified by clicking the attached link. With this document, you can request validation of your credits at your home university (according to the Learning Agreement)

You will also receive an email to validate your ECTS credits. It is very important to answer this email.

Once you have been selected as an Erasmus KA107 student, you will receive an invitation letter. It will include information such as the amount of money you will be receiving for your scholarship and the subjects chosen by you in the AIRE platform along with its corresponding number of ECTS and academic hours. In addition, the invitation says that the UPV grants you assistance in finding suitable accommodation at the residence halls. This letter will be very useful for obtaining a visa. Do NOT throw it away!

After you received the invitation letter you will need to get a visa in the nearest Spanish consulate. Bear in mind that you need a student visa (D visa). Depending on the duration of your scholarship, you will have to apply for one type of visa or the other.

  • If you are going to be studying for one semester (between three and six months), you just have to apply only for the Long-Stay Visa D (more than 90 days).
  • If you are going to be studying for 1 year (more than six months) in Valencia, you will have to get the student visa D, which will be valid for 3 months. During this time, you will have to obtain the Residence Card for foreign students (TIE). TIE is valid for one academic year.

For most Spanish consulates, the invitation letter will be valid for the accreditation of economic means, study program, and accommodation documents. In some cases, the consulate doesn’t accept the invitation letter as a valid accommodation document, in that case, you may have to book a reservation at a hotel or hostel for the first week and present this booking as a proof of residence. If you have any doubts, check this page.

In some cases, the consulate asked for the Learning Agreement as a requirement for the visa. If it is your case, you need to contact with the school in which you are going to study and they will send you a scanned copy. If not, do not ask for it, you will sign this document once you arrive to the UPV.

You will also need a travel health insurance policy valid for the whole duration of stay and meets the following requirements:

  1. Healthcare that covers up to at least 50,000.00€ for accident or illness.
  2. Transportation or repatriation to your country of origin in case of illness or accident.
  3. Transportation or repatriation to your country of origin in the event of death, for an unlimited amount.
  4. The policy must be written in English or Spanish
  5. Must have an Attention service in Spain, with instructions about what you must do and where to go in case you need to contact the company.

*IF THE POLICY DOES NOT CONTAIN INFORMATION ON HOW INSURANCE CAN BE USED IN SPAIN, IT WILL NOT BE ADMITTED

The UPV has arranged a policy with the insurance company ONCAMPUS, which meets the minimum requirements demanded by our university. You can find information about the description of the coverage and contractual terms with the following link. If you hire another policy

Before coming to the UPV, the Learning Agreement must be signed by yourself and the authority of your home university. In case that the LA form of your home university is different from ours, you should use the one from your home university. This document will contain information about your academic activity during your stay at the UPV. The Learning Agreement is a guarantee that your home university will successfully accept all passed activities at the UPV.

You should check your email before your arrival to Valencia and during all the mobility, as we will send you important information about your scholarship. At the beginning of the semester you will receive information about the first official meeting at the international office of your faculty (find your faculty’s international office), where you solve all the academic questions, and at the International Affairs Office (OAI), where you solve all the organizational questions.

At the OAI we will need the following documents:

  1. Passport
  2. Visa
  3. Insurance
  4. Flight tickets (we only accept the boarding pass, NOT the booking)
  5. Certificate of incorporation. You can obtain this document at the International Office of your faculty on the very first day when you come to the UPV. This document is extremely important because it says when you have been accepted as a student at the UPV. This date is important to manage the payment of your scholarship (payment process explained below).
  6. Learning Agreement. The LA, already signed by you and by your home university, has to be signed by the responsible person of the international office of your faculty at the UPV. In the first two weeks of your academic stay, you can modify your LA. The change needs to be accepted and signed into a new LA by the UPV and your home university, otherwise, the change will not be possible. At the OAI we also need a copy of the LA.
  7. Bank account. To receive the payments you need a Spanish bank account. There are two banks on our campus: Santander and Bankia. Both banks will ask for your passport and/or NIE, telephone number in Spain and certificate of enrollment at UPV. Also, the bank Santander needs a rental contract or a census certificate too. Santander opens from Monday to Friday between 8:30 and 17:00, and Bankia from Monday to Friday between 8:15 and 14:15 and Thursday between 16:15 and 18:30.

When you submit all these documents, we will proceed with the Grant Agreement(Download it here). Please read it carefully, there you will find all the conditions of your scholarship. From the moment when you sign the Grant Agreement, we will need 2 or 3 weeks to pay the first part of the scholarship (70% of the scholarship and travel aid). The last 30% is paid at the end of your academic activity at UPV.

In the last week of each month, you will have to submit a monthly report at the OAI. You will have to describe briefly your activity at UPV during the month. It has to be signed by you and by the international office of your faculty in case if you are a bachelor or by your tutor in case if you are a master student.

A couple of weeks before you return home you will have to submit:

  • Last day of academic activity(exams, a meeting with a teacher, class,..)
  • Final Report(report on study program and professional benefits gained through studying at UPV)
  • Answer the EU survey that you will receive by email
  • Give us a copy of your return flight tickets or booking

All of these documents are necessary and without them will be impossible to proceed with the payment of the last 30% of the scholarship.

After that, you will get the last 30% of the scholarship. This amount will be calculated according to the number of days you have been studying at UPV (maximum 150 days = 4250€).

Also, we will give you a certificate of studying at UPV that can serve you in the future as an attachment to your CV.

On your return, you should consult the Transcript of Records from the AIRE platform. This certificate has an electronic signature that can be verified by clicking the attached link. With this document, you can request validation of your credits at your home university (according to the Learning Agreement)

You will also receive an email to validate your ECTS credits. It is very important to answer this email.

Universitat Politècnica de València © 2020 · Tel. (+34) 96 387 90 00 · informacion@upv.es


This project has been funded with support from the European Commission.
This communication reflects the views only of the author. The Commission cannot be held responsible for any use which may be made of the information contained therein.

Erasmus+ Program